Bowling Green Arts Council
Approved by BGAC December 8, 2015
ARTICLE I: NAME
The name of this organization shall be “Bowling Green Arts Council.”
ARTICLE II: PURPOSE
This corporation is organized exclusively for charitable, religious, educational, and scientific purposes, including, for such purposes, the making of distributions to organizations that qualify as exempt organizations under section 501(c)(3) of the Internal Revenue Code, or the corresponding section of any future federal tax code.
The purpose of the Bowling Green Arts Council is to encourage cultural enrichment in the greater Bowling Green community, working with individual artists, organizations, businesses and other groups to provide, support and promote arts activities.
ARTICLE III: LIMITATIONS
The Council shall be non-partisan and non-sectarian, and shall take no part in or lend its influence or facilities, either directly or indirectly, to the nomination, election or appointment of any candidate for office in township, village, city, county, state or nation.
The Council encourages the support and active participation of all its members; however, no member shall engage in any activity implicating the Council or any member of the Council, unless such activity has been approved and encouraged by the Board of Directors.
ARTICLE IV: MEMBERSHIP
Any person, household, association, corporation, partnership or estate may subscribe to membership in the Council.
Any such entity who will endeavor to further the purposes for which the Council is formed will become a member upon contributing a recorded gift at the designated entry membership level or above. In-kind contributions of tangible goods that further the activities of the Council and that meet or exceed the entry-level membership fee may constitute payment of annual dues.
Each member is entitled to one vote.
Any business (i.e., firm, association or corporation) or estate holding a membership shall have the right any time to change any or all of its representatives upon written notice to the Secretary.
ARTICLE V: OFFICERS
The Officers shall be the government of the Council. The direction of its work shall be vested to it. It shall consist of members in good standing of the Bowling Green Arts Council, to be elected annually for a term of one year, with privilege of unlimited re-election.
The Officers shall be: President, Vice President, Secretary, and Treasurer. Each Officer shall actively participate in at least one permanent committee.
The Officers may adopt rules for conducting business of the Council. They shall be required to inform the membership of their work at all membership meetings. They shall submit the finances of the organization at all membership meetings. They shall approve the appointment of any advisors (i.e., legal, financial, technical, etc.) and review such appointments annually.
The Officers and participating members shall meet at regular times. No less than ten monthly meetings shall be called in any calendar year. Additional meetings may be called by a majority of the Officers. In the absence of the President, the Vice President takes control followed by the Secretary. In the absence of all three of these positions, the meeting must be rescheduled.
Notice of non-regular or additional meetings shall be given to each member by written notification to the post office address or email address maintained by the Vice President at least five days in advance of the day of the meeting. The notice of the meeting shall briefly state the purpose of the meeting.
Any Officer that has an unexcused absence at three Officers meetings within one fiscal calendar year shall be considered resigned without further action.
ARTICLE VI: DUTIES OF OFFICERS
The President is the principal executive officer and shall preside at all meetings, and shall distribute the agenda and minutes of the past meeting at least one week prior to each meeting. He/she shall be responsible for providing appropriate notice and reminders for all meetings.
- He/she shall be an ex-officio member of all committees.
- She/he shall be the delegate of the Council to any activity the Council shall deem proper, or he/she may appoint a delegate.
- She/he shall serve as the chief negotiating officer for contracts and community liaisons.
- She/he shall promote the prosperity and increase the usefulness of the Council in a manner fitting the chief executive.
The Vice President shall, in the absence or disability of the President, assume the President’s duties.
- He/she shall be responsible for carrying out the policies of the Board.
- He/she shall maintain a current copy of any contracts for the Council.
- He/she shall maintain a current copy of the membership list.
The Secretary shall conduct the official correspondence of the Council, and maintain an accurate record of the proceedings of the Council.
- He/she shall be responsible for maintaining an electronic and/or physical collection of committee reports and other information pertaining to Council activities for the time period of the last seven years, including the current fiscal year.
- The Treasurer is the financial officer of the Council and shall keep all the books, ledgers, bills, accounts and other financial papers and records incident to the office.
- He/she shall in accordance with the Officers be responsible for all accounts of the Council.
- He/she shall be the chair of the Budget and Finance Committee.
- He/she shall receive, hold and administer any and all stocks, bonds, certificates, bequests, notes, securities of all kinds and nature whatsoever belonging to the Council, and may not dispose of them, or any part of them, in any manner without previous directions of the Council.
- He/she shall not be liable for the purchase, retention or sales of any investment or reinvestment of the Council, nor for any loss to, or diminution of its funds unless due to his/her own negligence, willful misconduct, or lack of good faith.
ARTICLE VI: COMMITTEES
The Officers shall authorize and define the powers of all committees.
The permanent committees of the Council shall be Programs, Public Relations and Budget and Finance. The President shall within thirty days of his/her installation and with the approval of the Board of Directors, appoint the chairs of these committees, except Budget & Finance, which is chaired by the Treasurer. The chairs of these committees must be members of the Council.
ARTICLE IX: ELECTIONS
The Officers shall be elected at the Annual Meeting, or at a special meeting of the members called for that purpose.
All voting shall be by secret ballot. Candidates that receive the highest number of votes corresponding to the number of vacancies on the Officers and have votes from at least one half of those eligible voters present; shall be declared elected.
ARTICLE X: MEETINGS
The Annual Meeting of the Council shall be held within 30 days of the close of the Council’s fiscal calendar year.
Special meetings may be held whenever it is considered necessary by the Board of Directors.
Special meetings may be called by 1) a majority of the Executive Committee; 2) a written request signed by not less than five percent of the current members; or 3) a majority of members of the Board of Directors.
Notice of the time, place and exact purpose of special meetings must be conveyed via written notification to the post office address or email address to all members at least twenty-one days prior to the meeting.
ARTICLE XI: QUORUM
The quorum at any meeting consists of those members in good standing who attend.
ARTICLE XII: DISBURSEMENTS
All disbursements shall be made by the Treasurer or the associate Treasurer. The President shall be empowered to act in the Treasurer’s absence.
ARTICLE XIII: PARLIAMENTARY AUTHORITY
The proceedings of all Council meetings shall be governed by and conducted according to the latest edition of Robert’s Rules of Order, Newly Revised.
Only elected officers of the Council may preside at Council meetings.
ARTICLE XIV: AMENDMENTS
These Bylaws may be amended or altered by a two-thirds vote of those present at any regular or special meeting of the Council provided notice of the proposed change shall have been sent via written notification to each member not less than twenty-one days prior to such meeting.